Writing a message made easy

Writing a Message

Let’s Rethink How we Communicate

Giving, receiving, and exchanging information — in other words, talking, writing, and listening or reading — is what communication is all about. So listen carefully, speak or write clearly, and respect differing viewpoints.

Examples of Communication

1. Face-to-face discussions
2. Phone calls
3. Text messaging
4. Email
5. The Internet (including social media sites like Facebook and Twitter)
6. Radio and television
7. Written letters,
8. Brochures, reports, etc.

What is a Message Writing?

A message is a short, informal piece of writing that conveys information obtained over the phone, public address system, or in-person to someone not present to receive the information.

In other words, it is a piece of information a third party provides to pass on to a specific individual. Therefore, messages must be brief while still including all necessary information. It’s usually a phone message that has to be reported or forwarded to someone.

Activity Time

Let’s Practice with an Example

Let’s see the conversation between Educator and the student about exam preparation.

Student: Good evening, Mam.

Educator: Good evening.

Student: My examination is approaching, Mam. Could you kindly give me some guidance on how to prepare?

Educator: Certainly! But first, turn off your cell phone. This is a significant source of distraction.

Student: Okay, Mam.

Educator: You must have all the information while studying; therefore, read your texts thoroughly.

Student: Mam, memorization is a challenge for me.

Educator: Rather than learning, attempt to comprehend it. Concentrate on one key theme at a time until you have a firm grasp on it.

Student: Mam, A number of my classmates had suggested doing group study. Will it be beneficial?

Educator: Yes. You should also solve previous question papers to educate yourself on the format of the questions.

Student: Thank you, Mam.

Teacher: If you need anything else, let me know.

Student: Sure, Mam.

How to Write a Message?

Messages are frequently based on telephone talks between two people without a third person for whom the news is noted.

Here are some points and rules to remember when drafting a message.

• Only the most vital information should be written down.
• There should be no new information added.
• Grammatically correct sentences should be used.
• It is preferable to employ indirect or reported speech.
• A box should be used to convey the message.
• A message’s word limit is 50 words.

Message Writing Format

Salutations: It is essential to address the reader before writing the primary content [body] of the message to avoid errors and sound polite

Body content: This is the most essential part of writing the message; include all the information you’ll need to alert the person you can’t reach. Include all pertinent information so that the attendant is drawn in.

Addresser: After you’ve finished writing the message’s body, write your name or the answer to the question on the left side of the page so the reader knows who sent it.

Let’s have a Quick Revision:

• When you can’t reach someone personally, a message is a quick piece of information written down for them.
• A message can be either written or spoken.
• Messages can be sent via phone, text, or email.

Let’s Practice with an Example

You, Caroline, receive a phone call from Mr. Daniel from your father’s workplace while he is away. When you get to the library, write a message of not more than 50 words in response to this dialogue.

Mr. Daniel: Hello, is that Mr. Henry?

Caroline: No, I am his daughter, Caroline speaking. May I know who is talking?

Mr. Daniel: I am Daniel. Can I talk to Mr. Henry?

Caroline: Father is not at home. Do you have any messages for him?

Mr. Daniel: Yes, please tell him to come to the office tomorrow at 11 am, there is an urgent meeting with the manager. Could you please give him this message?

Caroline: Okay, I’ll give him this message.

Mr. Daniel: Thank you.

Let’s Write a Message